GrandTotal 9.3.1 Mac download

Small businesses and freelancers who bill by the hour or project use GrandTotal for Mac. It turns templates into invoices and estimates, with built-in statistics to compare business periods.

Create Your First Invoice Template

Open the template editor and adjust the layout fields you need most: logo, line items, tax rates. Save it as a preset so every new invoice starts on-brand.

Link TimeLog for Hourly Billing

If you track hours in TimeLog, GrandTotal imports that data directly. Map time entries to invoice lines and avoid manual re-entry.

Consistent Image Scaling in Templates

The current build refines how the app handles template assets. Images in your custom layouts now display at consistent scaling when you switch between invoice and estimate modes. The statistics panel also updates faster after you mark an invoice as paid — no more waiting for the chart to catch up.

Other changes in this release:

• Improved handling of tax-rate fields when duplicating an existing invoice.
• Fixed a text-wrapping issue in the line-item description column on macOS 14+.
• Better compatibility with TimeLog 8.5 data imports when your project names contain special characters.

Default Currency and Tax Setup

After you drag GrandTotal into Applications and launch it, open Preferences before you create anything. Two settings save time later:

• Default currency and tax — Set your primary currency and default tax rate in the General tab. Every new invoice starts with these filled in, so you skip the drop-down menus.
• Invoice numbering — Switch the numbering scheme to sequential with a prefix (for example, INV-2024-001). GrandTotal auto-increments the number, which keeps your records audit-ready.

If you use the same template for every client, set that template as the default in the Templates section. New documents then open with your layout already applied.

Template Export Errors Fixed

Template Layout Looks Wrong on Screen but Prints Fine

The on-screen preview uses a different renderer than the print engine. If your logo appears slightly misaligned in the preview, print a test page or export to PDF first — the PDF output matches what prints. Adjust the template margins by 2-3 points if the shift bothers you visually.

TimeLog Import Shows Zero Hours

GrandTotal pulls time entries only from projects marked as "billable" in TimeLog. Open TimeLog, confirm your project has the billable flag set, then re-run the import. If you still see zero hours, check that the date range in GrandTotal's import dialog covers the period you worked.

Overdue Payment Notifications Not Sending

Overdue tracking relies on the invoice due date you entered. If you set a relative date (for example, "Net 30"), GrandTotal calculates the due date from the invoice date. For fixed-date invoices, verify the date is not in the past when you create it. Reminder emails require that the client record has a valid email address in the contact card.

Statistics Chart Shows No Data for a Closed Quarter

The chart filters by invoice status. If you filtered the list to "Draft" invoices only, paid invoices won't appear. Switch the filter in the statistics view to "All" or "Paid" to see the complete quarter data.

Use the statistics view to compare revenue across quarters or years. The charts show trends without exporting to a separate tool first.